Skip to main content

Admin Overview

What you'll learn: Everything admins can do in Ava, and where to find each feature.

As an Ava admin, you're the person who keeps the celebration engine running smoothly. This page is your map.

Admin Capabilities at a Glance​

Ava Admin Panel
│
├── ⚙️  Settings
│   ├── Configure Birthday Notifications
│   └── Configure Work Anniversary Notifications
│
├── 📥  Import Data
│   └── Bulk upload dates via spreadsheet
│
├── 📨  Collect Dates
│   └── Request dates from team members
│
├── 📊  Celebration Analytics
│   └── View stats, upcoming milestones, and response rates
│
├── 🔐  Configure Admins
│   └── Grant or revoke admin access
│
└── 📅  Set Dates (shared with all users)
    └── Set your own birthdate and joining date

Selecting Your Team​

Every admin action in Ava starts with a team selector step. After clicking any admin feature, Ava will ask:

"Please select an action:"

You'll see a dropdown listing your teams (e.g. "IGNITELOGIC TECH LLP") along with Go Back and Submit buttons. You must select a team before proceeding — this applies consistently across all admin features including Import Data, Collect Dates, Configure Admins, Celebration Analytics, and Settings.

Feature Guide​

⚙️ Settings — Notification Configuration​

Control how Ava announces celebrations across your team.

SettingWhat it controls
Birthday notificationsChannel, timing, and message for birthdays
Anniversary notificationsChannel, timing, and message for work anniversaries

📥 Import Data​

Have dates in a spreadsheet? Upload them all at once instead of asking each person individually.

Best for:

  • Initial setup when you already have HR records
  • Onboarding a large team quickly
  • Bulk corrections after a data audit

Import Data guide →

📨 Collect Dates​

Send a collection request directly through Teams. Ava messages each team member and asks them to submit their own birthdate and joining date.

Best for:

  • Respecting employee privacy (they enter their own data)
  • Ongoing onboarding as new people join
  • Following up with people who haven't responded

Collect Dates guide →

📊 Celebration Analytics​

Get a bird's-eye view of your team's milestones — who's celebrating soon, how many people have submitted dates, and more.

Celebration Analytics guide →

🔐 Configure Admins​

Grant trusted team members (HR managers, team leads) admin access to Ava. You can also revoke access when someone's role changes.

Configure Admins guide →

If you're just getting started, follow this order:

  1. Configure notifications (Settings) — decide where and when celebrations are announced
  2. Add your team's dates (Import or Collect) — get data into the system
  3. Check analytics — confirm everything looks right
  4. Add more admins (optional) — share the responsibility

Next Steps​