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Configure Birthday Notifications 🎂

What you'll learn: How to set up birthday notifications for your team — including channel, timing, timezone, and weekend handling.

How to Open Birthday Settings​

  1. Open Ava in Microsoft Teams.
  2. From the main menu, click Settings.
  3. Select Configure Birthday and choose your team.

Ava will open the [Team Name]'s Birthday Notification Settings form.

Configuration Options​

1. Notification Channel​

Choose which Teams channel Ava will post birthday messages in.

  • Click the channel dropdown and select from your team's channels.

Tip: Use a dedicated channel

Many teams create a #celebrations or #team-news channel to keep the main work channel focused.

2. Notification Time​

Choose when Ava posts the birthday message on the day.

  • Click the time dropdown and select your preferred time (e.g. 9:00 AM).

3. Timezone​

Select the timezone for notifications.

  • Click the timezone dropdown and choose the appropriate timezone for your team.

Tip: Distributed teams

If your team spans multiple locations, pick the timezone of your primary office or headquarters.

4. Weekend Handling​

Choose how Ava handles birthdays that fall on a Saturday or Sunday.

  • Click the weekend handling dropdown and select your preferred option (e.g. send on Friday before, send on Monday after, or send on the day anyway).

5. Enable Notifications​

Check the Enable Notifications checkbox to activate birthday notifications for this team. Uncheck it to pause notifications without losing your settings.

Saving Your Settings​

Click Confirm to save. Click Go Back to cancel without saving.

Next Steps​